Section 1. Members of AQHA shall be admitted, retained and expelled in accordance with such rules and regulations as the Board of Directors may, from time to time, adopt. In all matters governed by the vote of the members, each member in good standing who has been a member for at least sixty (60) days per AQHA records shall be entitled to one (1) vote.
Section 2. The annual meeting of the members shall be held at such time and place as may be established by the Board of Directors for the purpose of electing Directors and for the transaction of such other business as may be brought before the meeting ("Annual Membership Meeting"). Unless otherwise established by the Board of Directors, the Annual Membership Meeting shall be held at AQHA's Annual Convention and shall consist of two (2) sessions hereinafter referred to as the "Membership General Meeting" and the "Membership Business Meeting".
Section 3. Special Meetings of members may be held at such time and place as may be designated in the notice, whenever called in writing by direction of the President with the advice and majority vote of the Executive Committee or by a majority of the Board of Directors, or by notice signed by not less than 20 percent of the members then in good standing.
Notice of each Special Meeting, indicating briefly the object or objects thereof, shall be given in the same manner as provided with respect to notice of Annual Membership Meetings.
Section 4. Prior notice to members of any Annual Membership Meeting or Special Meeting of members may be given by written notice to members sent at least thirty (30) days prior to the scheduled meeting by: (1) separate written notice; (2) notice contained in a conspicuous place in a regularly published official membership communication (including, but not limited to America's Horse and/or The American Quarter Horse Journal or (3) as otherwise allowed by the law. Notice shall be deemed to be delivered when the separate written notice or the membership communication containing such notice shall be deposited in the United States mail, addressed to the member at the current address as it appears on the records of AQHA, with postage pre-paid. If notice is delivered by means other than mail, such notice shall be deemed delivered at the time such notice is published or transmitted in a manner allowed by law.
Section 5. At any meeting of the members held in accordance with the foregoing provisions as to notice, the members attending such meeting shall constitute a quorum for all purposes unless the representation of a larger number should be required by law. To exercise voting privileges, a member must be physically present at a meeting, which privilege cannot be delegated by proxy. Membership shall have the right to elect Elected Directors and propose modifications and make recommendations to Board of Directors.
Section 6. Any officer of AQHA may call the meeting of the members to order and may act as chairman of such meeting, precedence being given as follows: President, First Vice President, Second Vice President, Executive Vice President and the Treasurer. In the absence of all such officers, members present may elect a chairman.
The Executive Vice President of AQHA shall act as secretary of all meetings of the members, but in his absence, the Directors may appoint any person to act as secretary of the meeting.
Section 7. Whenever in these Bylaws the term member or members shall be used, unless otherwise specified, it shall mean a member or members in good standing having the right to vote.